THE TRUE COST OF PRINTERS..CONSUMABLES

  • clover-depot-intl-us-ca-email-signature-05-10-2017-902x1772
  • 4toner4
  • banner-01-26-17b
  • 2toner1-2
  • cartridgewebsite-com-big-banner-02-09-07-2016
  • 05 02 2016 429716a-cig-clearchoice-banner-902x177
  • Print
  • ink-direct-banner-902-x-177-v-1-2-big-banner-03-23-2017
  • futor_902x177v7-tonernew
  • mse-big-banner-new-03-17-2016-416716a-tonernews-web-banner-mse-212
  • 161213_banner_futorag_902x177px
Share

THE TRUE COST OF PRINTERS..CONSUMABLES

 user 2006-11-30 at 12:09:00 pm Views: 58
  • #17012

    The true cost of printers
    There’s more than just the sticker price to be considered; consumable are a huge part         
    The
    true cost of a printer can’t be found on the price tag. In fact, the
    one with the cheapest sticker price could end up costing you the most,
    long-term, in consumables and other hidden costs.Buying the right
    products and managing your print environment can, instead, cut back on
    unnecessary expenditures and ultimately lower your total cost of
    ownership.Today’s low-end printers follow the disposable razor model.
    Unlike razors, however, you could end up spending far more money
    maintaining these devices. An “output fleet” includes printers, fax
    machines and photocopiers, and this typically accounts for about five
    per cent of the average IT budget, says George Goodall, senior research
    analyst with Info-Tech Research. And this can be a big variable
    cost.It’s a good idea to figure out your cost per page for certain
    options. Fixed costs include hardware, accessories and installation. If
    you installed the printer yourself, the cost of installation becomes
    time. Then there are operating costs, such as print cartridges and
    paper — and don’t forget about power consumption.Also, consider the
    importance of reliability, print quality and consistency of that print
    quality, says Mike Orekovic, category business manager of supplies with
    HP Canada. Labour costs are by far the biggest aspect of cost of
    ownership. If you have a busier and larger environment, then you also
    have to consider the cost of IT, help desk support and
    downtime.”Everybody worries about it,” says Bill Fournier, senior
    market analyst with PRC. “They worry about how much they’re going to
    print and what the consumables costs are, because consumables costs are
    eventually more than the cost of the unit.”In a small or medium-sized
    organization, it should be fairly easy to control these costs. When
    employees print off the Internet, for example, they should select
    “greyscale” to print in black and white instead of colour (you can set
    the printing parameters so this is done automatically).You want to
    avoid overuse of colour, because that can make costs jump, and they’re
    going to be higher in ink than in toner. But there’s also a
    misperception that colour is going to kill you. It costs a lot for
    colour, says Fournier, but when vendors quote coverage costs, say 20
    cents per page based upon 10 per cent coverage, it sounds dramatic but
    that kind of coverage is seldom used. With general business
    correspondence you might have colour letterhead and maybe a business
    graphic, which is more like two per cent coverage.If you know you’re
    going to use a lot of paper, say 40,000 pages per month, then don’t try
    to save yourself a few hundred bucks by buying a printer that’s rated
    at 30,000 pages per month. Buy the appropriate product so the product
    will last as long as it’s intended to last, and perform as it’s
    intended to perform.Often, when buying consumables, people only look at
    the price of the print cartridge, but 70 per cent of the print
    technology resides in that print cartridge, says Orekovic. “It’s not a
    stapler,” he says. “It’s actually a technology piece.” Buy the
    recommended brands of toner, ink and paper that are designed to work
    with your product, so you’ll get the best print quality and longest
    life out of your equipment.You may want to consider killing the inkjet
    altogether. When it comes to consumables costs, inkjets are about four
    times more expensive than network lasers, according to Goodall. There’s
    still a role for inkjets, though, for confidential documents or for use
    in remote locations.If you plan on auditing your processes and existing
    contracts, drafting legal documents and negotiating with vendors, that
    will typically take about three months and cost at least $10,000, says
    Goodall. “So unless the savings are going to be in that neighbourhood,
    don’t even start,” he says. “But the savings can be quite
    considerable.”The first step is to benchmark. What printers do you
    already have? How much are you spending on ink or toner? This
    information could come from inventory logs, purchase orders and billing
    orders. The second step is getting executive buy-in by making a
    business case to upgrade your existing infrastructure. Third, build
    requirements. Figure out what you want to do moving forward. Keep the
    good, get rid of the bad and replace the ugly, says Goodall. Equipment
    that’s more than three years old is often a trigger point. After that,
    it’s a matter of monitoring your service-level agreements and costs.On
    the high-end, if you’re negotiating with vendors they’ll typically come
    in with a monthly price, but this can also be a mistake. Instead, look
    at the full price over the length of the contract, including
    consumables and service.