*NEWS*UN-CLUTTHERING THE OFFICE

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*NEWS*UN-CLUTTHERING THE OFFICE

 user 2007-01-04 at 12:39:00 pm Views: 47
  • #17156

    Un-cluttering the office
    Canon
    India presented their view of paper-covered offices and document
    management.With the advent of the PC, the perception was that people
    would stop banking on pieces of paper and start keying in things. One
    thought that a scenario where stacks of paper lie in a corner of the
    office with dust settling on them would be a thing of the past. But
    Alok Bharadwaj, Vice-president Canon India, presented a different view
    of things. “We have loaded ourselves with paper,” said Bharadwaj.
    “There are two main dimensions of document management. Increasing
    productivity and reducing costs,” said Bharadwaj. Bharadwaj explains
    that according to a study that was conducted in 2001, printing has
    increased by 40 percent. The use of paper, he said, is now expected to
    rise at the rate of 21 percent per year. “Earlier, the sole cause of
    paper clutter could be attributed to copying,” said Bharadwaj.
    Applications that require employees to print a large number of
    documents are many. Printing of e-forms, e-manuals, brochures, flyers,
    direct mail, booklets, directories, manuals, catalogues, packing, and
    bar codes will contribute to the proliferation of documents in any
    organisation. According to Bharadwaj, some of the largest sources of
    documents are invoices, statements, direct mail, centralised letters,
    reports, manuals, the Internet, call centres and voice mail. Bharadwaj
    presented a finding by the ALL Associates Group & Intro Trends on
    the industry’s document spending. This stated that the expenses on
    documents by the transportation vertical was the least at about 2.36
    percent, while government spends the most at about 15 percent. Speaking
    on the scope of document management, Bharadwaj listed some common
    document management functions: “Retention or archival, creating and
    capture, storage and organisation, review and synthesis, control and
    access version are some of the common functions.”