U OF CALGARY NEW $40M DEAL WITH XEROX

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U OF CALGARY NEW $40M DEAL WITH XEROX

 user 2006-05-29 at 11:32:00 am Views: 63
  • #15580

    U of Calgary signs $40-million doc management deal with Xerox
    Post-secondary school aims to cut down on $87M in printing costs
    The
    University of Calgary has started a $40-million document management
    project in partnership with Xerox Canada to deal with the estimated 72
    million pieces of paper it produces across campus each year.Xerox will
    take over print, fax, copy and scan devices under the seven-year
    contract, as well as associated contracts with other suppliers to
    reduce the administrative burden on university staff, the company said.
    The University of Calgary will also lean on Xerox’s expertise to
    develop a content management strategy that will reduce the amount of
    paper printed per person.Harold Esche, the U of C’s CIO, said the
    project evolved from an internal survey which uncovered $8 million in
    annual printing costs, and a production of paper that would be roughly
    46 times the height of the local landmark, the Calgary Tower. Esche
    said the research also showed the school was working with about 145
    different copier models and 560 different printers.“We found one
    printer that was older than incoming students,” Esche said. “We also
    started to look at our inconsistent print environment – there are some
    departments on campus where you would pay money to the department to
    print, and others where it was handled differently.”The U of C will try
    to move towards greater use of electronic record capture, management
    and retention, Esche said, starting with its capital projects. The
    university spends around $750 million on building and improvement each
    year, and these projects tend to generate a lot of paper, he said.“We
    recognize that’s not an overnight kind of thing,” he said. “It’s a lot
    of cultural change, it’s proving to people (content management tools
    offer) a viable mechanism.”The change management problems associated
    with printed and electronic content are all too familiar to the
    Association of Records Managers and Administrators (ARMA), whose
    Canadian arm is hosting a conference on the subject next week in
    Toronto. Irene Gelyk, president of ARMA’s Toronto chapter, said it’s
    not merely CIOs who are trying to ease the transition from paper to
    digital.“It’s the records managers who are trying to get IT on side to
    push a lot of this forward as well,” she said.The U of C was already
    using Xerox in its central print shop, which Esche said is running more
    efficiently than other parts of the campus print environment. The
    combined project time will strive to ensure new processes aren’t
    laborious for users, while adhering to emerging document and content
    management standards, he added.“Things like XML will be key to where we
    go with this,” he said. “We want the ability to be able to spend less
    time to create metadata and do deeper searches into documents.”Esche
    said he doesn’t necessarily expect the project to decrease the overall
    number of pages printed, but if the number of pages per person goes
    down, that might mean the 8,700 metres of paper spewing out across
    campus is being handled more cost-effectively.“I don’t even want to
    begin to figure out how many trees that is,” he said.Spokespeople for
    Xerox Canada could not be reached at press time.